Photographically reproducible seals
Michigan requires that any notary image must be photographically reproducible so if an embossing seal is used then ink must be applied before it goes on paper. The rubber ink stamp is a more common tool because it is simple and can contain all the necessary information in a variety of formats. The mandatory wording includes the notary’s name as it appears on their certificate, “Notary Public”, “State of Michigan”, County of _____”, My commission expires _____” and “Acting in the County of ____”. The last statement only needs to be filled out if you notarize a document outside of your commissioning county, otherwise it remains blank. This is a large amount of information so the vendor you use must be able to put it all together in a professional and clean manner to enhance the authority of the position.
It is important to remember that when this image is applied to the documentation that it does not obscure or cover any signatures or important information on the paperwork. This tool is meant to assist and not detract from the notary’s authority and sworn duty so it must be used in the proper manner to consider the transaction authorized.
Proof OF IMAGE: A Requirement You Should Have For An Online Vendor
Every transaction must then be recorded in the record book including what identification was presented to the notary, names, dates and other relevant information. This protects both parties in case an investigation is performed or the transaction is called into question for whatever reason. When you start looking into this position it is vital that you review all the material and resources available so that you understand what is expected in this role and how best to satisfy the requirements. By ordering quality tools from a reliable vendor, you are already starting off on the right foot and can be assured that you will leave clean and professional impressions every time it is applied to paper.